Exercises page 35

5 Listen and repeat the words in colour. Then choose the correct answer.

1. I can't make the web designers' meeting on Tuesday. Can we b the meeting, please?

a. arrange                                            b. reschedule

2. We don't need to meet because we've already discussed everything. Let's b the meeting.

a. switch                                              b. cancel 

3. Katie will be in the office on the 29th. Would that a you?

a. suit                                                   b. reorganise

4. I won't be able to b in the auto apps conference because of a previous commitment.

a. postpone                                         b. participate

6 Listen and repeat the words and phrases in colour. Then match A to B to form sentences. 

A

1. Let's look for an alternative date c

2. Michael is on the phone and needs directions because d

3. Diana Michaels is held up in a traffic jam because f

4. Mr Kelly had to leave the office urgently because a

5. Greg came for his appointment with the network administrator on the wrong day because b

6. We'll have to start the meeting at 2.30 instead of 2.00 because e

B

a. his daugther felt ill. 4

b. his assistant got the dates mixed up. 5

c. that's convenient for everyone. 1

d. he has got lost again! 2

e. the head of our software department is running late. 6

f. there was an accident on Central Road. 3

Let's look for an alternative date that's convenient for everyone.

Michael is on the phone and needs directions because he has got lost again!

Diana Michaels is held up in a traffic jam because there was an accident on Central Road.

Mr Kelly had to leave the office urgently because his daugther felt ill. 

Greg came for his appointment with the network administrator on the wrong day because his assistant got the dates mixed up.

We'll have to start the meeting at 2.30 instead of 2.00 because the head of our software department is running late. 

7 Listen and repeat the phrases in colour. Then match the clocks to the correct times.

1. It's half past two. b

2. It's quarter past eight. d

3. It's five o'clock. a

4. It's quarter to six. c

5. It's ten past nine. f

6. It's twenty to seven. e

8

1. It's quarter past ten.

2. It's twenty to fourth.

3. It's ten past five.

4. It's half past twelve.

5. It's ten to six.

6. It's twenty-five to five.

Exercises page 33

5 Match A to B to form phrases. Then listen and repeat.

A 

1. tied c

2. hold a

3. give d

4. make b

5. check f

6. take e

B 

a. a meeting 2

b. arrangements 4

c. up 1

d. a presentation 3

e. place 6

f.  your calendar 5

tied up

hold a meeting

give a presentation

make arrangements

check your calendar 

take place 

6 Listen and repeat the words in colour. Then choose the correct response.

1. Is Friday mid-afternoon convenient for you?

    a. No, I'm afraid I'll be tied up all day.

    b. I'll get back to you later with more details.

2. Can you confirm the date for the meeting  with the software testers?

    a. Monday morning isn't so good for us.

    b. Just a moment, I'll check the calendar.

3. Have you made a list of all the participants?

    a. Yes, all the members of the customer relations department.

    b. Yes, a projector, a microphone and 12 pairs of headsets.

4. Are you free on Wednesday afternoon at 13:00?

    a. I'm sorry. I already have something planned.

    b. The meeting room has been reserved.

5. Unfortunatley, I'm busy all day on the 30th.

    a. Let's look for another date that is convenient for us both.

    b. We'll have to cancel the order.

6. It's important you attend the meeting with Electrastore Parts.

    a. You'll learn a lot of essential information.

    b. Don't worry if you can't come.

7. Has the meeting with the programmers been scheduled?

    a. Yes, I'll make alternative arrangements.

    b. Not yet, I have to check when Ms Carson is avilable.

8. I'm sorry, I have a previous commitment in the morning.

    a. Great, I look forward to seeing you then.

    b. Don't worry. We can rearrange for another day.

7 Listen and repeat the words in colour. Then copy and complete the sentences.

1. At eight o'clock, I have a video conference scheduled with the IT company in Miami.

2. The meeting will start at one o'clock sharp. You mustn't be late.

3. We've prepared some light refreshments - coffe, tea, cake and fruit.

4. The only equipment I'll need at the software conference is my laptop.

5. Participants will receive a pack containing all the information from the smartphone presentation.

6. We'll have a short break at half past two.

8 Copy and complete the sentences. Use the words in bold to help you.

1. You can't schedule two meetings for the same person at the same time.

2. When people are tied up, it means they are busy.

3. If a meeting starts at 9.00 sharp, it won't start later.

4. Light refreshments include things like drinks.

5. When a time is convenient for you, it means that you are free.

6. You have a break when you want to stop working for a few minutes.

Unit 8 Vocabulary

 

Unit 8 Vocabulary

ARRANGING A MEETING

Attend the meeting - Assistir a la reunió

Break = Pausa

Busy = Enfeinat/da

Check your calendar = Comprova el teu calendari

Confirm = Confirmar

Convenient = Convenient/adequat

Equipment = Equipament

Free = Lliure

Give a presentation = Fer una presentació

Hold a meeting = Celebrar una reunió

Light refreshments = Refrescos lleugers

Make arrangements = Fer els preparatius

Pack = Fer les maletes / Empacar

Participants = Participants

Previous commitment = Compromís previ

Schedule = Organitzar

Sharp = En punt

Take place = Tindre lloc

Tied up = Estar ocupat

Video conference = Videoconferència

RESCHEDULING

Alternative date = Data alternativa

Appointment = Cita

Arrange = Organitzar

Cancel = Cancel·lar

Feel ill = Sentir-se malalt/da

Get lost = Perdre's

Got the dates mixed up = Haver-se confós amb les dates

Helped up in traffic jam = Estar atrapat en un embús

Leave... urgently = Sortir... urgentment

Participate = Participar

Postpone = Posposar

Reorganise = Reorganitzar

Reschedule = Reprogramar

Running late = Arribar tard

Suit = Adaptar-se

Switch = Canviar

TIME

Half past = I mitja

Quarter past = Un quart de...

Ten past = Deu minuts passats

O'clock = En punt

Quarter to = Un quart per a...

Twenty to = Vint per a...

Extra!

Absent = Absent

Adjourn = Suspendre

Boardroom = Sala de juntes

Chairperson = President/a

Conference call = Conversa telefònica en conferència

Delay = Endarreriment

Instead = En lloc de

Make it = Arribar

Minutes = Actes

Punctual = Puntual

Verify = Verificar

Vote = Vot

Wrap up = Acabar/Concloure