Exercises page 33

5 Match A to B to form phrases. Then listen and repeat.

A 

1. tied c

2. hold a

3. give d

4. make b

5. check f

6. take e

B 

a. a meeting 2

b. arrangements 4

c. up 1

d. a presentation 3

e. place 6

f.  your calendar 5

tied up

hold a meeting

give a presentation

make arrangements

check your calendar 

take place 

6 Listen and repeat the words in colour. Then choose the correct response.

1. Is Friday mid-afternoon convenient for you?

    a. No, I'm afraid I'll be tied up all day.

    b. I'll get back to you later with more details.

2. Can you confirm the date for the meeting  with the software testers?

    a. Monday morning isn't so good for us.

    b. Just a moment, I'll check the calendar.

3. Have you made a list of all the participants?

    a. Yes, all the members of the customer relations department.

    b. Yes, a projector, a microphone and 12 pairs of headsets.

4. Are you free on Wednesday afternoon at 13:00?

    a. I'm sorry. I already have something planned.

    b. The meeting room has been reserved.

5. Unfortunatley, I'm busy all day on the 30th.

    a. Let's look for another date that is convenient for us both.

    b. We'll have to cancel the order.

6. It's important you attend the meeting with Electrastore Parts.

    a. You'll learn a lot of essential information.

    b. Don't worry if you can't come.

7. Has the meeting with the programmers been scheduled?

    a. Yes, I'll make alternative arrangements.

    b. Not yet, I have to check when Ms Carson is avilable.

8. I'm sorry, I have a previous commitment in the morning.

    a. Great, I look forward to seeing you then.

    b. Don't worry. We can rearrange for another day.

7 Listen and repeat the words in colour. Then copy and complete the sentences.

1. At eight o'clock, I have a video conference scheduled with the IT company in Miami.

2. The meeting will start at one o'clock sharp. You mustn't be late.

3. We've prepared some light refreshments - coffe, tea, cake and fruit.

4. The only equipment I'll need at the software conference is my laptop.

5. Participants will receive a pack containing all the information from the smartphone presentation.

6. We'll have a short break at half past two.

8 Copy and complete the sentences. Use the words in bold to help you.

1. You can't schedule two meetings for the same person at the same time.

2. When people are tied up, it means they are busy.

3. If a meeting starts at 9.00 sharp, it won't start later.

4. Light refreshments include things like drinks.

5. When a time is convenient for you, it means that you are free.

6. You have a break when you want to stop working for a few minutes.